AI-Powered WhatsApp
Appointment Scheduling
Transform your business with seamless appointment booking directly through WhatsApp. Let customers schedule, reschedule, and receive reminders—all through automated conversations.
No credit card required for demo
City Dental Clinic
Business account
TODAY
How It Works
"Is it difficult to set up? I'm not technical."
Not at all. Beepdesk is designed for non-technical users and can be set up in less than a hour. No coding skills required.
1 Connect WhatsApp
Link your WhatsApp Business account to Beepdesk through our guided setup wizard.
Dental Clinic
Connect account
Beepdesk guides you through the connection process in just 15 minutes. Setup is fast and easy.
2 Sync Calendars
Connect your existing calendar systems with one-click authorizations. Beepdesk automatically detects conflicts and optimizes your availability across platforms.
All major calendar systems supported. One-click connection that handles availability across platforms.
3 Train Your AI Bot
Use our template library and visual conversation builder to customize your AI assistant. No coding required - just select your preferences and business rules.
Hello! I'm your Dental Clinic AI assistant. How can I help you today?
I'd like to schedule a cleaning appointment
I'd be happy to help schedule a cleaning appointment. We have the following slots available:
Select from industry templates or create custom responses. Takes only 30 minutes to set up.
4 Go Live
Share your existing WhatsApp business number with customers - no new apps or registrations required. We provide message templates and announcement text you can copy.
Great! I can help you with that. Here are some available slots:
Start accepting appointments right away. No new apps or phone numbers needed for your customers.
Real Business Impact
Will this actually save time and reduce no-shows?
Yes. Our customers consistently report these measurable improvements within the first month of using Beepdesk.
45% Fewer No-Shows
WhatsApp reminders have 98% open rates compared to email's 20%, dramatically reducing missed appointments.
15+ Hours Saved Weekly
Eliminate phone tag and back-and-forth emails. AI-powered scheduling handles booking, rescheduling, and reminders automatically.
Round-the-Clock Availability
Most bookings happen outside business hours. Beepdesk captures these opportunities while your competitors are closed.
Calculate Your ROI
See how much time and money you could save by automating your appointment scheduling with Beepdesk.
Enter your business data below to calculate potential savings. Hover over each field for more information. Default values are based on our average customer.
Your ROI Summary
Key Features
How Beepdesk Powers Your Appointment Scheduling
Our AI-driven appointment scheduling system works seamlessly across WhatsApp and all your calendar platforms, providing a frictionless experience for both you and your customers.
WhatsApp Business
WhatsApp Integration
Connect directly with your WhatsApp Business account to enable automated appointment scheduling right where your customers already are. No new apps or downloads required.
- Official WhatsApp Business API integration
- Quick 15-minute setup with guided wizard
- Keep your existing number or get a new one
Hello! 👋 I'm your Dental Clinic Assistant. How can I help you today?
I need to book a teeth cleaning appointment
I'd be happy to help you schedule a teeth cleaning! 😊
Here are our available slots:
Please select a time that works for you.
AI Conversation Bot
Our intelligent AI handles appointment scheduling conversations naturally, understanding customer requests and providing available options based on your calendar.
- Natural language understanding for requests
- Handles rescheduling and cancellations
- Automatic appointment confirmation messages
Connected Calendars
Next Appointment
Multi-Calendar Support
Integrate with Google Calendar, Outlook, Apple Calendar and more. Beepdesk automatically synchronizes across all your calendar platforms to prevent double-bookings.
- Connect unlimited calendar accounts
- Automatic conflict detection and resolution
- Real-time two-way synchronization
Bot Personality
Customize how your bot communicates with customers. Choose the tone of voice, industry terminology, and conversation style to perfectly match your brand.
- Professional, friendly, or casual tones
- No technical skills required
- Industry-specific templates
Calendar Integrations
Seamlessly connect with your favorite calendars
Beepdesk connects with all major calendar providers, ensuring your appointments are always in sync and preventing double-bookings across all your scheduling platforms.
Try Beepdesk FreeReal Customer Stories
"Will my customers actually use this?"
See how businesses from different industries have implemented Beepdesk to solve their specific scheduling challenges. These real-world results speak for themselves.
"Beepdesk has transformed how we handle appointments at Calendesk. By automating bookings through WhatsApp, we've reduced no-shows by 45% and saved countless hours of manual scheduling. Our customers love being able to book appointments right from WhatsApp without downloading yet another app."
45% fewer no-shows, 15+ hours saved weekly
Concern: Customer adoption and staff efficiency
Maciej Cupial
Founder & CEO of Calendesk
"Our dental practice needed a scheduling system that was secure, GDPR-compliant, and patient-friendly. With Beepdesk, we've implemented a system that's both secure and convenient. Patients love using WhatsApp for appointments, and our no-show rate has dropped from 22% to just 5%."
17% reduction in no-shows, 22 hours saved weekly
Concern: Security compliance and patient satisfaction
Sarah Johnson
Dental Practice Manager
"As a salon with 15 stylists using different calendar systems, we were skeptical about implementing yet another booking tool. Beepdesk surprised us by connecting with all our existing calendars and automating our complex booking rules. Setup took just one hour and clients immediately started using it."
30% increase in appointments, 20+ hours saved weekly
Concern: Complex team scheduling and setup difficulty
Emily Torres
Salon Owner
Simple, Transparent Pricing
"How much does it really cost? Are there hidden fees?"
Invest in appointment automation that pays for itself through reduced no-shows and increased bookings. Our customers report an average ROI of 25x their investment.
Basic
Perfect for small businesses and individual professionals getting started with WhatsApp appointment scheduling.
$99.00
per month
Reduce no-shows by 45%
Includes:
- 1 WhatsApp number
- Basic AI chatbot
- Google Calendar integration
- Up to 150 appointments/month
- Basic appointment reminders
- Multi-language support
- Email support
Professional
Ideal for growing businesses that need advanced features and multiple calendar connections.
$199.00
per month
Save 15+ hours per week
Includes:
- 3 WhatsApp numbers
- Advanced AI conversation bot
- All calendar integrations
- Unlimited appointments
- Multi-language support
- Priority support
Enterprise
For large teams and organizations that need custom solutions and dedicated support.
Contact Us
Custom solution for large teams
Includes:
- Everything in Professional
- Custom number of WhatsApp numbers
- Custom AI training & workflows
- Multi-language support
- Dedicated account manager
Have questions? Check our Frequently Asked Questions or contact us directly.
Key Concerns Addressed
"Is it reliable? What happens if something breaks?"
We understand that switching to a new system raises important questions about security, reliability, and practical implementation. Here are direct answers to our customers' most common concerns.
Absolutely. Security is our top priority. Beepdesk is GDPR compliant, uses end-to-end encryption for all WhatsApp communications, and undergoes regular security audits. We follow data minimization principles and only store the information necessary for scheduling. You maintain ownership of your customer data at all times.
We maintain 99.9% uptime with robust systems and real-time monitoring. Our dedicated support team is available during business hours via chat and email. We prioritize resolving issues quickly and proactively monitor system health to prevent disruptions.
Yes - our adoption rates typically exceed 85%. WhatsApp has over 2 billion users worldwide and is the preferred messaging app in most countries. Customers appreciate scheduling through a platform they already use daily, and we provide templates to help you announce the new service to your customers.
Beepdesk is a SaaS platform that connects businesses with their customers via WhatsApp, enabling AI-powered appointment scheduling. It automates booking, rescheduling, and reminders through a conversational bot, integrates with major calendar systems, and supports team-based routing.
Beepdesk connects to your WhatsApp Business account through the official WhatsApp Business API. This allows our AI chatbot to handle conversations with your customers directly through WhatsApp, without requiring any additional apps or registrations. Our team handles all the technical setup for you.
Beepdesk integrates with all major calendar systems including Google Calendar, Outlook, Apple Calendar, Calendesk, Calendly, and Cal.com. This ensures your availability is always up-to-date and prevents double-bookings. We also provide a REST API for custom integrations.
Yes, Beepdesk is highly customizable. You can personalize conversation flows, booking rules, available time slots, and business logic without coding. Our template library includes industry-specific configurations, and for enterprise plans, we offer custom AI training for specialized use cases.
Beepdesk sends automated reminders through WhatsApp before appointments, allowing customers to easily confirm, reschedule, or cancel. Since WhatsApp messages have 98% open rates compared to email's 20%, this significantly reduces no-shows. Our customers report an average 45% reduction in missed appointments.
Yes, Beepdesk supports team-based scheduling and intelligent routing. You can set up rules to assign appointments to team members based on expertise, availability, language preference, and other criteria. The system automatically balances workloads across your team to maximize productivity.
Most businesses see measurable results within the first week of implementation. Time savings are immediate, and no-show reductions typically begin after the first appointment cycle. Our onboarding specialists help you optimize your setup based on your specific business needs and KPIs.
Ready to transform your appointment scheduling?
Join hundreds of businesses already using Beepdesk to save time, reduce no-shows, and create a better booking experience.
Expert setup support
Our team helps with WhatsApp API and calendar setup
14-day free trial
Test all features with no commitment
Cancel anytime
No long-term contracts or commitments
CUSTOMER STORY
45% Fewer No-Shows
"Beepdesk transformed our scheduling workflow. We've reduced no-shows by 45% and saved our team 20+ hours every week. The WhatsApp integration means our clients can book and reschedule without downloading any new apps."
Maciej Cupial
Founder & CEO, Calendesk